Coach Handbook and General Rules

VANCOUVER ISLAND HIGH SCHOOL TRACK AND FIELD CHAMPIONSHIPS

Update: May 11–  please register on Direct Athletics by Sunday 8 pm

Meet Director is Angela McLeish  (angelamcleish@gmail.ca)  and Kevin Mennie (kmennie@cisdv.bc.ca)

click here to see an updated listing of entries in Direct Athletics

COACH HANDBOOK AND GENERAL RULES

Please print this  pdf version of the information package, for easy reference.
Thank you for taking the time to read this  information fully
updated April 17 / 2012

1.MEET TIMES AND LOCATION
Wednesday, May 16th 2012 [ 9:30 am to 4:30 pm] for eliminations and finals.
Thursday, May 17th, 2012 [8:30 am to 4:00 pm] for finals.
Centennial Stadium, University of Victoria

2. ATHLETE ELIGIBILITY - please take note of the following!!

This meet is open to Vancouver Island Secondary Schools registered for track and field with BCSS. This means that students must be eligible as per current BCSS regulations for Track and Field participation– this includes registration with BC School sports. 
* * Do NOT enter this Meet unless your school has registered a Track team with BC School Sports . One athlete is a team.  School authorization is part of the BCSS registration process .

**New in 2011 all athletes entering the Open category must have competed at their respective “Area Meet” in at least one event. Athletes who do not compete in their Area Meet due to sickness or injury must have represented their school in at least one Track Meet prior to the area Meet in 2012

All schools must register their athletes on line with BCSS by April 17, 2012
Adding names to the BCSS registration form must be completed by MAY 1, 2012
Note that Gr.7 Athletes are NOT eligible for the Island Zone Meet (as per BC School Sport Rules)

3.  ISLAND TRACK MEET ENTRY PROCESS 

a)Entry is on line through Direct Athletics.- There are detailed instructions (click here) regarding the online Entry Process. On line Entry will close at 11:59 PM ON  Sunday May 13TH .Changes can be made on your registration right up until that time. We expect that this will allow you to make all needed changes and the team that arrives at the Meet will be the same as the one you have registered.  NOTE- DIRECT ATHLETICS WILL BE ACTIVATED AROUND APRIL 25

b) Meet day – Coaches must report to the Registration desk to pick up their entry packages and pay their entry fees. The Desk will be opent between 9-9:30AM ON WEDNESDAY, MAY 16TH.

To handle any changes to the on line entries, all coaches need to attend the COACHES SCRATCH MEETING IS AT 9:45AM in the covered bleachers. Penalties($3 fee) for scratches (changes) will apply this year – entry changes negatively impact competitors and Meet organizers

4.  MORE ENTRY INFORMATION

a) Entry Rules for Bantam and Junior Events-
Bantams and juniors must qualify for the Island Championships through their area Meets. Once athletes have qualified for the Islands, each school must now enter them on line ( via Direct Athletics) in order to participate in the Island Championship   NOTE- DIRECT ATHLETICS WILL BE ACTIVATED AROUND APRIL 25

North Zone contact: Kathy Rung –(kathy_rung@hotmail.com) The Meet is April 28  in Nanaimo. There will also be another opportunity for those that wish to qualify in “open” events, on May 9
Top 5 jrs and bantams from each event qualify and must be registered via Direct Athletics to confirm participation.Refer to this website for more information www.crcs.bc.ca/northislands

Mid Zone contact: Steve Ridenour at Mt. Prevost , email: sridenou@sd79.bc.ca.  The Meet is May 8 & 9.
Top 4 juniors and bantams from each event qualify and must be registered via Direct Athletics to confirm participation.

South Zone contact: ,  Amanda Geise, Claremont  , email: ageise@sd63.bc.ca.  Meet is May 9at U VIC
Top 7 jrs and bantams from each event qualify and must be registered via Direct Athletics to confirm participation

Note: Athletes will NOT be restricted to one age category in the Island Championship if they wish to compete in the OPEN category. Thus a Bantam or Junoir age athlete could compete with Senior Athletes from the same school to form an Open Relay team, or compete in other events in the open category, but will still be able to compete individually if they qualify in their own age category in a different event. Note: A Bantam cannot move to the Junior category for a relay; only the OPEN category

** Note 2**There is now a BC Invitational Championship for grade 8/9s. Most bantams can qualify for this event by achieving the entry standards. A bantam or junior age competitor could chose to compete in the OPEN category in one or more events at the Island Championships, in order to advance to the BCs. The top 3 in the open category automatically qualify for BCs

** Note 3** IF A QUALFIED ATHLETE JR OR BANTAM ATHLETE IS NOT ABLE TO PARTICIPATE AT THE ISLANDS OR IS REGISTERING IN AN OPEN EVENT IN ORDER TO QUALIFY FOR BCs., SCHOOLS HAVE THE RESPONSIBILITY OF COMMUNICATING WITH THE COACH OF THE NEXT QUALIFIER TO INFORM THEM OF THE OPPORTUNITY TO PARTICIPATE AT THE ISLAND COMPETITION

b) Entry Rules for Open Events
This is the BC High School Championship qualifying category – the first three finishers in this category qualify for the BC High School Championships

• Each school may enter 3 competitors in any one field event and 3 competitors in any one track event.
• Each school may enter 2 relay teams in each classification. Relay teams may have a substitute but this athlete must also participate in one other event during the meet. Entries must be signed by an authorized coach
• Individual athletes may enter A TOTAL OF 3 individual events [track or field or a combination] plus 2 relays events ( 4×100 & 4×400) . Athletes can not run for more than one relay team, hey must choose which age class to run in for each event.
• Coaches are asked to be as realistic as possible and only enter athletes who are committed to participating in the Meet.

5. ENTRY FEES:

There was a small surplus in 2011, so fees have been reduced for this year:
For teams of  5 or more, the entry fee is $75 per school plus $5.00/ registered athlete to a maximum of $225.00.  For teams of 4 or under, the fee is $20/ athlete.  Cheques are to be made payable to LVISSAA . Please arrange to pay at “registration” table BEFORE Meet begins.
Reminder: Fees are payable for everyone registered, if any registered athlete does not “show” schools are still responsible to pay for that person.

**Officiating sur charge- Track Meets require many officials and the personnel costs of running the meet have increased. At the time of Registration, each school outside of the Schools who have  volunteered and have been assigned officiating duties, must pay an additional $30.00. More information under “officials”.

6 SUBSTITUTIONS ( Alternates) ADDITIONS AND SCRATCHES

Jr & Bantam events: shall be permitted in case of illness or injury, ONLY if the alternate has qualified at their Area Meet. The names of the alternates must appear on results previously forwarded to the Island Meet Director .** If you know one of your athletes will not compete, please give ample notice to the school of the athlete who would be the next “highest” qualifier (or on the alternate list)

A “scratch ” meeting will be held in the covered bleachers at 9:45 on the first day of the Meet to address any entry errors and substitutions. Coaches must get authorization from the Meet Director or designate for any changes to athlete entries. A”late fee” of $3/ athlete must be paid at the scratch meeting for changes.

7.SUPERVISION :

The coach and/or teacher sponsor must be in attendance at the track at all times a member of his/her school team is participating.
Coaches and/or teacher sponsors are responsible for track procedure, scratches, protests, etc. and are not to delegate this responsibility to students.

Teacher sponsors are to check that competitors are wearing team [school] tops. Jeans and cutoffs are not permitted

8. SCHOOL OFFICIATING RESPONSIBILITIES: **changed for 2012
Track and Field is official intensive! All  of our officials are volunteers, but we do have some costs associated with this such as funds for sub coverage the school(s) in charge of the Meet.
Schools that do not provide an official ( name of official must beforwarded to Meet Director when athletes are entered) will be subject to a surcharge of $30. This surcharge applies to all schools, with more than 4  athletes participating.  Officials must report to registration desk for their assignment ( may request an event)

9. SCHEDULE OF EVENTS: 

See link for printable version of Schedule . Events will proceed as stated on the schedule unless number of entries causes cancellation of a heat. This will be finalized at the pre Meet Coaches’ Meeting. Plan to attend this meeting on each morning

10. TRACK ELIMINATIONS ( Heats)

Eliminations [heats] for track events will take place where required, based on the total registration in each event.

Heats will be held for the following track events: 100 metres, 200 metres, 400 metres, and 4 x 100 metre relays. 8 qualifiers will advance to the finals.
If two finalists are tied for the 8th position in a sprint event then 9 lanes on the track will be used.

For the sprint events [100 m and 200 m] the heat winners plus the next fastest times will qualify for the finals unless there are more than 4 heats in a particular event. Coaches must submit seed times for heats to be seeded accurately.

All races over 800 metres in length do not require eliminations unless the registration makes them necessary.

11. MEET RECORDS: Copies of the current records for each track and field event can be found by clicking this link.. Meet Records

12. RESULTS: Results will be available on the LVISSAA website:www.lowerislandschoolsports.ca
These will hopefully be available a few days after the Meet.

Attention coaches: if your school received a trophy last year, bring it May 17 to the Press box

13. EVENT INFORMATION AND RULE CHANGES OR REMINDERS

refer to #5 Entry Fees

NEW EVENTS THIS YEAR ARE STEEPLECHASE FOR JUNIOR AND BANTAMS ( NO WATER JUMP)

• False starts: results in disqualification
• Hurdle height changes: bantam boys 100 m hurdles – 33″, junior boys 100 m hurdles – 36″,junior boys 300 m hurdles - 33″, senior girls 100 m hurdles – 33
• All competitors in field events will be given 3 jumps or throws [except for high jump or pole vault].
• The top 8 athletes in each field event will qualify for the finals on the basis of three attempts and will receive 3 additional jumps or throws.
• Shotput takes place just outside the stadium ( south end near parking lot)
• Hammer takes place at nearby Lambrick Park..

EVENT SPECIFICATIONS

AGE CATEGORY	DISTANCE RUN	NO. OF HURDLES	HURDLE HEIGHT	DISTANCE TO FIRST	DISTANCE BETWEEN	DISTANCE TO FINISH
all Girls	1500 m steeplechase		2′ 6” (.91 m)
Bantam and Jr  Boys	1500 m steeplechase
Senior( Open): Boys	2000 m steeplechase		3′ 0″ (.91 m)
Senior (Open): Girls	100 metres	10	33	13.0 metre	8.5 metres	10.5 metres
Senior (Open):Boys	110 metres	10	39″	13.72 metres	9.14 metres	14.02 metres
Senior (Open):Girls	400 metres	10	30″	45 metres	35 metres	40 metres
Senior(Open):Boys	400 metres	10	36″	45 metre	35 metres	40 metre
Bantam Boys and Bantam /Jr Girls	300 metres	7	30″	45 metre	35 metres	45 metre
Junior Boys	300 metres	7	33″	45 metre	35 metres	45 metre
Bantam Girls	80 metres	8	30″	12.0 metres	8.0 metres	12.0 metre
Bantam Boys	100 metres	10	33″	13.0 metres	8.5 metres	10.5 metre
Junior Girls	80 metres	8	30″	12.0 metres	8.0 metres	12.0 metre
Junior Boys	100 metres	10	36″	13.0 metres	8.5 metres	10.5 metre

 

 

IMPLEMENT CHART – JUNIOR AND SENIOR SECONDARY

	DISCUS	JAVELIN	SHOT PUT	HAMMER
Senior ( Open):Girls	1 kg	600 gram	4 kg	4kg
Senior (Open):Boys	1.61 kg	800 gram	5.5 kg	5.5 kg
Bantam Girls	1 kg	600 gram	4 kg
Bantam Boys	1 kg	600 gram	4 kg
Junior Girls	1 kg	600 gram	4 kg
Junior Boys	1.61 kg	800 gram	4 kg
	sector is 34.92 degrees	sector is 29.0 degrees	sector is 34.92 degrees	sector is 34.92 degrees

14. REPORTING FOR EVENTS

Events will be announced 10 minutes before their scheduled start time. All track competitors must report to the marshalling area at first call and they must be checked in within 5 minutes of the scheduled event time.Athletes reporting late will be disqualified as track events must run on time and will not be held for late arrivals.

Athletes must check in for field events at the event site and may be excused for a track event after the check in has been completed. Any athlete excused from a field event must return immediately to that field event when the track event is completed.

If the field event has been completed then the returning athlete will not be allowed to complete his or her jumps or throws. It is suggested that athletes leaving field events for the track try and complete one jump or throw before they leave to ensure that they have some record of participation in the field event.

Conflicting Event Times:

If a competitor is competing in a field event and a track event is scheduled at the same time, the competitor must report to the field event judge first, explain that he is in a track event, try to fit in at least one attempt, and then report to the track event immediately. Upon completion of the track event, the competitor must return to the field event without delay and must immediately inform the person in charge of the event that he has returned. Failure to report to one of the judges may result in disqualification. Officials can place an athlete anywhere in a round to try and accomodate their conflicting schedules. Don’t be afraid to ask for this concession.

C. Competitors arriving late for a track event (after the race has been run) are out of that competition.

 

D. Competitors arriving late for a field event (after the event has started) may join the competition and receive attempts for each round not yet completed (provided the third round is not completed and the top eight finalists selected). A round is considered to have begun when the first person in the round is called to make his attempt. In a final the competitor who returns, without delay, from a track event or another field event to a field event, may take their turn, but only if: the 3rd round has not ended to qualify; or 6th round ended if already qualified for the final. A round is considered to have begun when the first person in the round is called to make his attempt. These attempts must be taken alternately so that no competitor has two consecutive attempts. If the last round has begun, then the competitor may have his last attempt, but only if the last listed competitor has not completed his last attempt.

In the vertical jumps, pole vault and high jump, the bar may not be lowered at any time for any competitor who has been away at another event, and the event must progress at a reasonably normal pace. When a competitor returns, he may have attempts at the height not yet completed. These attempts must be taken alternately so that no competitor has consecutive jumps unless all other competitors clear the height and thus force the remaining competitor to take consecutive jumps.

 

15. RESTRICTED AREAS

No one is allowed on the track or the infield unless they are competing in an event.

Competitors will report directly from the marshalling area to their event and then return to the stands when the event is completed. Please stay clear of the finish line area.

16. PARKING- Please note that University of Victoria will be charging parking fees.

 

17. BC HIGH SCHOOL CHAMPIONSHIPS - please click this link for information about “B.Cs”

 

Thanks to the Island Championship Committee for 2012:-
Angela McLeish, St Andrew, Claremont  Meet Director: Entries & Results,
Kevin Mennie, St Andrews – Vice -Meet Director: officials
Debbie Scott – St Margs: refreshments,
Angela is also the Island  zone rep  for BC School Sports .

and Our sponsors: Subway, Staples, St. John First Aid