The following check list is a tool for those who want to engage with school teams but may not have the time or skills to coach and are not sure how they can assist. We would love your input, and have devised a list of possible jobs that will contribute to a positive experience for all (especially the students!!)
We ask you to keep in mind that our coaches are all volunteers. Some are teachers from the school and some are from the community. It is a big commitment to coach and Coaches need help in the management to make things happen. This is where parents will need to help out.The Coach or Teacher Sponsor will organize a parent meeting following one of the initial practices. At this meeting the coach will have a list of jobs which parents may be asked to do. ( Please see attached Job Sharing check list for coaches, parents and school sponsors)
Complete this check list with names and dates, to distribute duties, and… check it often!Thank you for offering your time and expertise to give back to your community!
| Sponsor | Coach | Parents | |
| Coach to submit a criminal record check | |||
| Help players and parents be aware of try out dates and times by posting posters, putting it on the website, making school announcements, posting it in the newsletter. | |||
| Create a a monthly poster with all the sports and when the try outs will be. | |||
| Plan schedule for tryouts, practices, games, tournaments | |||
| Start by holding a parent meeting. It is best to hold it after a practice. Allow 30 minutes as it will also be a meet and greet. Pass out your list of small jobs to engage parents. | |||
| Collect all player and parent email addresses and enter them onto the computer for a team list. Make sure the students fill this information out clearly. | |||
| (If applicable) Distribute information sheets on athletic fees, create a list of players so you can account for who has paid, collect and submit funds to the Athletic Director. | |||
| Organize team uniforms. Obtain, distribute, collect, wash and return a full set to school. | |||
| Organize the scheduling. Be sure all players/parents have a copy by email and a hard copy. You may email team announcements to ____________ at the reception desk. announcer@sd##.bc.ca | |||
| Organize permission slips for early dismissals. | |||
| Attend commissioners meeting(s) | |||
| Report scores to commissioner after games | |||
| Organize home games, referees, line persons, score keepers, benches, chairs for visitors | |||
| Confirm away games. Phone the host school | |||
| Plan and run practices | |||
| Organize drivers for away games | |||
| (If applicable) Organize away tournaments/competitions/ meets etc. Plan dates, payment to the host school, hotel, rides and parent chaperone (be sure male teams have male chaperones and female teams have female chaperones). | |||
| Remind players to wear shirts and ties on game day. | |||
| Organize the team photo if you want it to be in the year book. As well, it is ideal for the yearbook committee to have several photos of the team from which they will create a display.Submit them to the yearbook coordinator. | |||
| Bonus—Organize wrap up party …. lots of fun for parents, coaches and players. | |||
| EXTRAS | |||
| Write an article for the local sports page about any outstanding accomplishments that are newsworthy. Include date, sport, where, and what and email to sports editors promptly after event. | |||
| Hosting a tournament- book the date and facility, invite other teams, decide on format, recruit officials, figure out costs, collect and submit cheques. Any parent can do this. | |||
| Each team is given a budget. This will need to be managed. | |||
| Organize fundraiser if necessary. | |||
| Ask a parent to be on the Central Parent Advisory council. | |||
| Network other opportunities for skill development in the community and email this information to the team. eg. UVIC, Camosun, SIVA, Passion sports offer excellent opportunities for skill development at camps. Organize for the team to attend a College/University game showcasing their sport. This is great for team building. | |||
| Learn how to officiate- score keep, time keep or do what ever your sport needs regarding officiating. |
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